Elected Officer Positions

AJL ELECTED OFFICERS : JOB DESCRIPTIONS

President

Provides vision and leadership for AJL. Represents, promotes, and is spokesperson for the association to the media, educational associations, constituent institutions, professional organizations, and other occasions as they arise. Oversees the development of standards and practices for the Association and for Judaic librarianship, working with related professional organizations when necessary. Leads and oversees strategic planning for AJL. Convenes meetings of the executive board and council. Designs the AJL Organizational Chart and establishes the reporting hierarchy. 

Prepares agenda for and presides at all business meetings. Appoints all AJL standing and ad hoc committee chairpersons. Communicates regularly via postings on the AJL Board & Council listservs and in the AJL News, including the President’s column in the quarterly Newsletter. Reviews and signs contracts and legal documents on behalf of the Association. Attends Board and Council meetings in person at annual June conference and by conference call in January.

Vice-President/President-Elect

Assists the president in representing the interests of the association to the wider library and research community, and with internal communications to membership. Assumes responsibility for leading the organization if the president is unable to perform his/her duties. Oversees committees as determined by agreement with the President. Automatically becomes President at the end of Vice Presidential term. Reports on activities twice yearly to AJL Board and Council. Attends Board and Council meetings in person at annual June conference and by conference call in January. 

Secretary

Records minutes at Board, Council and general membership meetings and prepares the minutes for circulation at later meetings, or for inclusion in AJL News. Responds to email inquiries with appropriate information or forwards inquiries to others within AJL leadership. Updates AJL’s stationary template as needed. Sells and distributes AJL tribute cards at events and through the mail. Oversees the Archives Committee. Completes forms for updating AJL listings in directories and various publications. Attends Board and Council meetings in person at annual June conference and by conference call in January.

Vice-President for Membership

The VP for Membership is responsible for overseeing membership registration, expiration, and renewal. Maintains and updates membership database, sends renewal reminders, assists members with lost passwords and other inquiries. Reports on membership numbers twice yearly to AJL Board and Council. Attends Board and Council meetings in person at annual June conference and by conference call in January.

Vice-President for Development

Coordinates research, planning and implementation for fund raising, both short and long term. Develops and maintains relations with current and potential donors. Advises and assists local conference committees in raising short term funds for conference and stipend expenses. Makes recommendations to the Council and President about fund raising strategies and goals.  Attends Board and Council meetings in person at annual June conference and by conference call in January.

Treasurer

The AJL Treasurer manages the financial dealings of the Association and advises the leadership and membership on all topics related to the finances of the organization. The Treasurer uses financial software (Quicken) to categorize transactions by AJL budget lines. Prepares the AJL budget and assists conference committee in preparing conference budget. Engages and works with Certified Accountant, and maintains and updates insurance and tax documents. Issues reimbursement and vendor checks as needed. Manages AJL’s merchant accounts and PayPal account. Reports on activities twice yearly to AJL Board and Council. Attends Board and Council meetings in person at annual June conference and by conference call in January.

Divisional Presidents (RAS and SSC)

Divisional Presidents oversee committees within their divisions, delegating some oversight to the divisional Vice President (board position) and Secretary (not a board position). Each divisional President appoints committee chairs and liaisons and acts as ex-officio member of all committees. Assists conference committee in planning sessions relevant to division. Creates agenda for and runs annual divisional meeting at conference, solicits reports from all divisional committee chairs and liaisons. Reports on divisional activities twice yearly to AJL Board and Council. Attends Board and Council meetings in person at annual June conference and by conference call in January.

RAS-specific:

•             Guides the RAS VP in chairing the Judaica Reference and Bibliography Awards Committee.

•             Appoints ALA liaison, ATLA liaison, International liaison, RAS Cataloging Committee Chair, and Judaica Librarianship Committee Chair.

•             Sends proposal to World Congress of Jewish Studies for 1-2 panels every four years.

•             Solicits travel support from the President of the Littauer Foundation for RAS members coming to convention from overseas or outside of the continental U.S. Prompts RAS members who received travel support from the Littauer Foundation to send thank-you letters to the Littauer Foundation.

SSC-specific:

•             Leads Groner-Wikler Scholarship committee in selecting awardee.

•             Oversees Accreditation Committee, Bibliography Bank, Sydney Taylor Book Award Committee, and Sydney Taylor Manuscript Committee.

Divisional Vice Presidents

Report to divisional President. Represent division in the absence of divisional President. Work with divisional President to initiate new programs and services for division. Work with VP for Publications to develop materials relevant to division members. Assist divisional president with finding members to lead committees. Note that RAS VP chairs the Judaica Reference and Bibliography Awards Committee. Attend Board and Council meetings in person at annual June conference and by conference call in January.